Administrative Coordinator

Ensuring Organization, Efficiency, and Smooth Operations

As our Administrative Coordinator , you are responsible for managing day-to-day tasks that keep our operations running smoothly. You will work closely with various teams and clients to coordinate schedules, handle communications, and maintain essential records. Your role is crucial in supporting the organization by ensuring that all administrative functions are completed efficiently and on time. From managing correspondence to organizing meetings, you help create an environment where both internal teams and clients can thrive. Your attention to detail and organizational skills ensure that all processes are streamlined, enabling the business to focus on its core objectives.

Fueled by Creativity and Caffeine

How We Work

Fully Remote

Embrace the convenience of working fully remote, where you can effortlessly manage your work-life balance while staying productive from the comfort of your own space.

4 Day Work Week

Imagine a 4-day work week, giving you more time for what matters most while still achieving your professional goals. It’s about working smarter, not harder, and enjoying a better work-life balance.

Continued Education

By prioritizing learning and development, we ensure that our team remains at the forefront of industry trends, enabling them to deliver unparalleled value to our clients.

Our Core Values

Solution Oriented

Instead of focusing on problems, direct your energy toward finding effective and innovative solutions

Team Player

We believe in the power of collaboration. By supporting one another and sharing our strengths, we achieve our goals together.

Thrives on Feedback

By embracing constructive criticism and diverse perspectives, we ensure that our work consistently exceeds expectations.

Committed to Excellence

We strive for exceptional quality and continuous improvement, ensuring that every task, project, and interaction is carried out with utmost care and professionalism.

Skills

Ability to Thrive in a Fast Pace Environment
Prioritize and Meet Deadlines
Strong Organizational Skills
Excellent Multi-Tasking Abilities
Ability to work independently and stay motivated
Strong self-discipline and time-management skills

Home Office Requirements

Reliable high-speed internet connection.
Quiet, dedicated workspace free from distractions.

Requirements

1 to 2 Years of Experience
Excellent Communication Skills
Team Player & Self Starter
Problem-Solving Mentality
Flexibility to attend virtual meetings in various time zones.

Proficiency

Proficiency with Google Workspace
Proficiency in communication tools like Slack and Email
Familiarity with remote collaboration software and project management tools

Administrative Coordinator’s Responsibilities

Administrative Research

Responsible for conducting research to support various administrative functions. This includes gathering and analyzing information relevant to company operations, such as new tools, best practices, or industry trends.

Task and Slack Management

Oversee both task management in ClickUp and communication in Slack. They will ensure all tasks are on schedule, properly assigned, and that there are no unassigned tasks. Additionally, they will monitor team members’ submission of Daily 2 + Focus Time reports, following up or redirecting as needed.

Company Email Monitoring

Manage various company email inboxes, including Info, WebDev, Accounts, and Social. Their role will involve sorting through emails and assigning tasks based on the content, ensuring that all inquiries and requests are addressed in a timely and organized manner.

KPI Team Monitoring

To ensure the team stays on track, the Administrative Coordinator will monitor the submission of Key Performance Indicators (KPIs), making sure they are completed by all team members before the Monday meetings.

Team Building, Gifts & Condolences

Organize and coordinate monthly team-building activities to foster a positive team dynamic. Recognizing important personal events for team members, such as birthdays and losses.

Meeting Notes

take detailed notes and create tasks based on the next steps discussed. They will ensure that meetings proceed as scheduled, even in the absence of some team members, keeping the team aligned and moving forward.

Calendar Checks

Regularly check that all team members have their calendars filled out correctly and consistently. This ensures that everyone is aware of their commitments and that the team operates smoothly and without scheduling conflicts.

Project Management

Track project timelines, allocate resources, and make sure that each project milestone is met. Additionally, you'll serve as the point of contact for internal stakeholders, providing updates on project progress and addressing any issues that may arise.